In a society where security has become a major concern for businesses every where, it’s surprising to find that most companies are leaving files, documents and other critical data unsecured and susceptible to theft or loss by being negligent.
Data Breaches Can Happen Anytime, Anywhere!
Businesses that aren’t using encryption to secure sensitive information such as credit card numbers, personally identifiable information, customer data, health records, payment history and other data that’s stored in computer files, in Email transmissions and on hard media such as CD’s and DVD’s could be putting their organization at risk by giving unauthorized personnel the ability to access this key information, which could result in costly fines imposed by regulating bodies. Surprisingly, many data breaches come as the result of unauthorized access by current or former employees or by loss due to theft or computer viruses.
How Does Encryption Help Protect Key Data?
Encryption is a technology that protects data from being accessed by anyone that doesn’t have the right security key to view the information. This prevents unintended recipients from being able to view spreadsheets and other shared documents that must remain confidential. Additionally, encryption can help prevent people from altering records in your database and are vital to comply with regulations such as HIPAA, SEC and SOX. Any data stored on a USB thumb drive, CD or DVD can be encrypted to safely exchange and share information with business associates, billing companies and colleagues, adding a layer of security in your business dealings.
Can Encryption Be Used To Protect Embargoed News?
Yes, the right encryption program can be used to protect embargoed news such as press releases, earnings reports and company statements under wraps until a date and time that you pre-determine. Once the date and time are met, recipients such as journalists, editors and other recipients can freely access the information. This prevents media leaks ahead of your scheduled date, which is essential for companies that are publicly traded or in charge of time sensitive news releases.
Encryption Is The Key!
Encryption locks the door between your information and the people that are trying to view it. This means that if someone finds a CD or DVD that’s been encrypted will be stopped from accessing any data stored on it – making it useless to them immediately.
Is It Hard To Use Encryption?
The short answer to this question is “no.” If you choose the correct Email encryption solution , encrypting Emails, large files, USB drives, CD’s and DVD’s is done quickly and easily, without the need for expensive mail appliances or hardware. A cloud based software solution is an affordable and dependable way to protect your vital data from falling in to the wrong hands or accessed by way of a computer virus or other remote internet threat.
This article contributed by MostHost – A leading cloud services provider that specializes in Email securityservices.